HR and payroll that gets every detail right
One system for the whole employee journey, from requisition and hiring to payroll, end-of-service and final settlement. Built for GCC labour laws, in Arabic and English, with self-service that employees actually like using.
The whole employee journey, connected
Recruitment hands over to onboarding, attendance feeds payroll, payroll posts to finance and settlements close the loop. Nothing is typed twice, and every step is approved and audited.
- Payroll you can trust. Rules, not spreadsheets, calculate allowances, overtime, deductions, social security and loans.
- Local by design. Kuwait, Saudi and UAE labour law, Arabic letters and right-to-left screens.
- Fewer questions to HR. Employees get payslips, leave, letters and loans themselves.
- Nothing expires unnoticed. Residency, visas, passports, contracts and licences are tracked with reminders.
Everything HR needs, in one system
Pick a module to see what it does.
Core HR & Organisation
A single, accurate record for every employee and every part of your organisation.
- Companies, branches, departments, grades and positions
- Employee master with dependants and Windows account link
- Documents with expiry dates and automatic reminders
- Interactive organisation chart
- Headcount and salary budgets with budget vs actual
- Salary changes, increment cycles, promotions and transfers
- Automatic change letters and full job history
- Excel import and export for bulk updates
Payroll
Accurate payroll for every branch and currency, every month, with full control and audit.
- Flexible pay components and recurring allowances
- Monthly payroll per branch or for the whole company
- Single, bulk and Excel-imported adjustments
- Overtime, deductions and loan recovery
- Social security rules: PIFSS, GOSI, GPSSA and more
- Payslips in English and Arabic
- Payroll register and bank transfer files per currency
- Mobile bill recovery from payroll
End of Service & Settlements
Indemnity and final settlements calculated by the rules, not by spreadsheet.
- Indemnity schemes with tiers and reductions
- Kuwait, Saudi and UAE end-of-service rules built in
- Final settlement: indemnity, leave encashment and loan recovery
- Monthly end-of-service provisions
- Termination workflow and settlement letters
- Posting to your general ledger
Leave Management
Every leave type and rule, applied automatically and fairly.
- Unlimited leave types with entitlement rules
- Annual leave accrual, carry-forward and service-based increases
- Paid tiers for sick and maternity leave
- Once-per-service leave such as Hajj, and gender-specific types
- Per-employee overrides when policy allows
- Requests, approvals and cancellations from the portal
Attendance & Time
Know who is working, where and when, without chasing timesheets.
- Shifts, shift assignment and special working hours
- Punch import from CSV or Excel, and face-recognition terminal sync
- Clock-in from web and mobile, limited to geo-fenced work locations
- Work from home, business trips, training and missions
- Overtime requests with approval
- Daily processing, monthly view and attendance analytics
- Bradford factor to spot absence patterns
Benefits & Loans
Generous benefits, administered without the paperwork.
- Air ticket policies, fares, travellers and cash in lieu
- Medical insurance providers, plans and family enrolment
- Benefit claims and ticket liability
- Employee loans with flat or reducing interest, fees and instalments
- Loan postponement, early settlement and payroll deduction
Recruitment & Onboarding
Hire the right people faster, and welcome them properly.
- Job requisitions with approval and publishing
- Internal jobs board with employee referrals
- Candidate profiles, CVs and screening questions
- Hiring stages, interview rounds and calendar invites
- Assessment forms, scorecards and candidate comparison
- Offers and offer letters, agencies and sources
- Recruitment analytics and email templates
- Onboarding task templates and checklists
Performance & 360°
Clear goals, fair reviews and honest feedback from every direction.
- KPIs, objectives and rating bands
- Review cycles and scorecards
- KPI measurements through the year
- 360° feedback with templates, raters and controlled results release
- Performance reports for managers and HR
Learning Academy
A complete learning platform inside your HR system.
- Courses, materials, quizzes and certificates
- Training sessions with enrolment, attendance and feedback
- Learning paths and compliance training
- Competencies, skills matrix and development plans
- Certifications with verification, and mentoring
- Training needs, budgets and training bonds
- Learning dashboard and automation
Government Relations (GRO)
Never miss a residency, visa or licence renewal again.
- Case workflows with steps, events and printable forms
- Residence renewal, transfer and cancellation
- Work visas, visit visas and family visas
- Work permits, Civil ID, passports and driving licences
- Company licences, renewals and labour quota
- Expiry dashboard with advance reminders
Employee & Manager Self-Service
Give people answers in seconds, and give HR its time back.
- Personal dashboard, profile and salary history
- Payslips, leave, loans and benefits
- Attendance, clock-in and presence requests
- Letters on demand from English and Arabic templates
- Manager view of the team and today's attendance
- Approvals inbox with delegation to a substitute
- Installable on phones like an app, with a mobile API
Finance, Reports & Alerts
HR numbers that finance trusts, and reports for every question.
- GL mapping with balanced journals for payroll, end of service, leave and loans
- Automatic posting to your ERP or accounting system
- 96 ready-made reports across workforce, payroll, leave, benefits and GRO
- Analytics dashboards and KPI tiles
- Reminders for expiring documents, residency, contracts and medical
- Birthday and work-anniversary greetings, HR digests and email alerts
- Login, access and change audit logs
Labour-law rules, ready for your country
Each pack sets currency, weekends, day basis, overtime rates, leave types, indemnity, social security, tax and public holidays. We confirm every rate with you during implementation.
Kuwait
Labour Law 6/2010PIFSS social security, indemnity tiers, five-tier sick pay, Hajj and Iddah leave.
Saudi Arabia
Labour Law M/51GOSI including SANED, Article 84/85 end of service, annual leave rising from 21 to 30 days.
United Arab Emirates
Decree-Law 33/2021GPSSA, 21/30-day gratuity rules and UAE leave entitlements.
Lebanon
Labour CodeNSSF contributions and salary tax.
India
Central rulesEPF, gratuity and new-regime income tax.
United States
FederalFICA social security and Medicare.
Secure, flexible and easy to adopt
Arabic & English
Full right-to-left interface, with letters and payslips in both languages.
Multi-company
Companies, branches and currencies, with dated exchange rates and per-currency rounding.
Windows single sign-on
Sign in with Active Directory, and reach it securely from outside the office.
Approvals & delegation
Approval chains for every request, with substitutes while managers are away.
Works on phones
Install it on any phone like an app, with clock-in, leave and payslips on the go.
Full audit
Sign-ins, access and every change logged, for HR and auditors alike.
Easy migration
Import from your old HR system and Excel, with validation before go-live.
Connects to finance
Balanced HR journals posted straight to your ERP or accounting system.
HRMS questions, answered
Can it handle several companies and countries?
Yes. You can run several companies and branches in different currencies, each with its own country pack for leave, indemnity, social security and holidays.
Can we move data from our current HR system?
Yes. We import employees, salaries, balances and history from your current system or Excel, and run parallel payrolls to check the results before go-live.
Does it work with our attendance machines?
It imports punches from any device that exports CSV or Excel, and syncs directly with supported face-recognition terminals. Employees can also clock in from their phones within approved locations.
Can it post payroll to our accounting system?
Yes. Payroll, end of service, leave and loan journals are mapped to your chart of accounts and posted automatically to your ERP or accounting system.
Is it available in the cloud?
It runs on your own Windows servers with your Active Directory, or we can host it for you.
See Easy Core HRMS run your payroll
Book a live demo with your own leave rules, allowances and labour law.